Privacy & Usage Policy

1. Introduction

Ince Rose Bridge Sports and Community Club ("the Club", "we", "us", "our") is a registered charity (No. 1211303) based at Pinfold Street, Higher Ince, Wigan, WN2 2DZ. We are committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy explains how we collect, use, store, and share personal data when you use our website, contact us, attend our events, or engage with our services.

2. Data Controller

The data controller responsible for your personal data is Ince Rose Bridge Sports and Community Club. For any data protection queries, please contact us via our contact page or write to us at the address above.

3. Information We Collect

We may collect and process the following personal data:

• Identity data: name, date of birth, gender
• Contact data: email address, telephone number, postal address
• Enquiry data: information you provide when submitting a form on our website, including the nature of your enquiry
• Membership data: team affiliations, emergency contacts, medical information relevant to participation in sport
• Technical data: IP address, browser type and version, time zone setting, operating system, and other technology on the devices you use to access this website
• Usage data: information about how you use our website
• Photography and video: images captured at club events, matches, and training sessions

4. How We Collect Your Data

We collect personal data through:

• Direct interactions — when you fill in forms on our website, contact us by email or telephone, register as a member, or attend our events
• Automated technologies — when you interact with our website, we may automatically collect technical data about your equipment, browsing actions, and patterns
• Third parties — we may receive personal data from third parties such as the Rugby Football League, sports governing bodies, or partner organisations

5. How We Use Your Data

We use your personal data for the following purposes:

• To process and respond to enquiries submitted through our website
• To manage memberships, team registrations, and fixture administration
• To communicate club news, events, and updates
• To administer venue hire bookings
• To comply with safeguarding obligations for children and vulnerable adults
• To comply with legal and regulatory requirements
• To promote the club through photography and video on our website and social media channels
• To improve our website and services

6. Legal Basis for Processing

We process your personal data on the following lawful bases:

• Consent: where you have given clear consent for us to process your personal data for a specific purpose
• Contract: where processing is necessary for the performance of a contract with you (e.g. membership, venue hire)
• Legal obligation: where processing is necessary for compliance with a legal obligation (e.g. safeguarding, health and safety)
• Legitimate interests: where processing is necessary for our legitimate interests or those of a third party, provided your rights do not override those interests (e.g. promoting the club, improving our services)

7. Data Sharing

We do not sell, trade, or rent your personal data to third parties. We may share your data with:

• Sports governing bodies (e.g. the Rugby Football League) for team registration and compliance purposes
• Wigan Council or other local authorities where required by law
• Service providers who assist with our website hosting, email delivery, and IT infrastructure
• Emergency services where necessary for the safety and welfare of individuals

All third parties are required to respect the security of your personal data and to treat it in accordance with the law.

8. Data Retention

We retain your personal data only for as long as is necessary to fulfil the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. Enquiry form submissions are retained for up to 12 months. Membership records are retained for up to 3 years following the end of membership. Safeguarding records are retained in accordance with statutory requirements.

9. Your Rights

Under data protection law, you have the following rights:

• Right of access: to request a copy of the personal data we hold about you
• Right to rectification: to request correction of inaccurate or incomplete data
• Right to erasure: to request deletion of your personal data where there is no compelling reason for its continued processing
• Right to restrict processing: to request that we limit the processing of your data in certain circumstances
• Right to data portability: to request transfer of your data to another organisation in a structured, commonly used format
• Right to object: to object to processing based on legitimate interests or for direct marketing purposes
• Right to withdraw consent: where processing is based on consent, you may withdraw that consent at any time

To exercise any of these rights, please contact us via our contact page. We will respond within one month of receiving your request.

10. Cookies

Our website may use cookies — small text files placed on your device — to improve your browsing experience. Cookies help us understand how visitors use our site and allow certain features to function correctly.

You can control and delete cookies through your browser settings. Disabling cookies may affect the functionality of certain parts of the website.

11. Third-Party Links

Our website may contain links to external websites operated by third parties, including sponsor websites and social media platforms. We are not responsible for the privacy practices or content of those external sites. We encourage you to read the privacy policy of every website you visit.

12. Photography & Imagery

Photographs and videos may be taken at club events, matches, and training sessions for use on our website, social media channels, and promotional materials. By attending club activities, you acknowledge that photography may take place. If you do not wish to be photographed, please notify a club official. If you wish to request the removal of an image, please contact us.

13. Website Terms of Use

By accessing and using this website (incerosebridge.com), you accept and agree to be bound by the following terms and conditions. If you do not agree with any part of these terms, you should not use this website.

14. Intellectual Property

All content on this website — including text, graphics, logos, images, photographs, and the design and layout of the site — is the property of Ince Rose Bridge Sports and Community Club or its licensors and is protected by United Kingdom and international copyright, trademark, and other intellectual property laws.

You may not reproduce, distribute, modify, or republish any content from this website without prior written consent from the Club.

15. Accuracy of Information

We make reasonable efforts to ensure that the information on this website is accurate and up to date. However, we do not warrant or guarantee that the content is complete, accurate, or current. Fixture dates, event details, and other information may be subject to change without notice.

16. Limitation of Liability

To the fullest extent permitted by law, Ince Rose Bridge Sports and Community Club shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from your use of, or inability to use, this website.

We do not accept liability for any loss or damage arising from the use of information contained on this website, or from any failure, delay, or interruption of the website.

17. External Links & Sponsors

This website contains links to external websites, including those of our sponsors and partners. These links are provided for convenience and informational purposes only. The inclusion of a link does not imply endorsement of, or responsibility for, the content, products, or services offered by the linked site. We have no control over the content of external websites and accept no liability in relation to them.

18. User Conduct

When using this website, including any contact forms or interactive features, you agree not to:

• Submit false, misleading, or fraudulent information
• Use the website for any unlawful purpose or in violation of any applicable laws or regulations
• Attempt to gain unauthorised access to any part of the website, its servers, or any connected systems
• Introduce viruses, malware, or other harmful material
• Use the website in any way that could damage, disable, or impair its functionality

19. Governing Law

These terms and conditions, and any disputes arising from or relating to the use of this website, shall be governed by and construed in accordance with the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction over any disputes.

20. Changes to This Policy

We may update this Privacy & Usage Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.